Building Operations Weekly

January 18, 2021

Top Stories

Happy New Year!

Welcome back and Happy New Year!  We hope you all enjoyed a restful break over the holidays with your families. Looking forward to a healthy and productive year in 2021.

Adhere to Province-wide COVID-19 Restrictions

Please continue to follow UBC Campus Rules and Public Health Orders:

  • Assess yourself daily for symptoms of COVID-19 before coming to campus and follow any instructions given to them from Public Health authorities. 
  • Stay home if feeling unwell. 
  • Use the BC Self-Assessment Tool if symptoms present themselves or you come into contact with a person with COVID-19, and follow the instructions provided. 
  • Stay physically distancing of 2-metres.
  • Wear a non-medical mask  in common, indoors spaces, as outlined in the relevant COVID-19 Safety Plan. Face shields are recommended for individuals with exceptions that inhibits their ability to wear a mask.
  • Those working remotely should continue to do so.
  • Refrain from using other buildings to have coffee/lunch (unless designated food/coffee outlet).

UBC Campus Rules:

Public Health Orders:

Facilities’ COVID-19 Building Safety Plans:

For more information, please visit the Safety & Risk Services website:


Complete Daily COVID-19 Self Assessments

Daily COVID-19 self-assessments must be completed before coming to work on campus. 

Please use the BC Self-assessment Tool to complete your self-assessment prior to coming to work on campus. To make the daily assessment more convenient, you can download the BC COVID-19 app to your mobile device:

BC Self-assessment tool:

Please do not enter the workplace if you

  • Have travelled outside of Canada in the last 14 days.
  • Have been identified by Public Health as a close contact of someone with COVID-19.
  • Have been told to isolate by Public Health Are displaying any of the following new, or worsening symptoms: 
    • Fever or chills Cough 
    • Loss of sense of smell or taste 
    • Difficulty breathing Sore throat
    • Loss of appetite 
    • Extreme fatigue or tiredness 
    • Body aches or headache 
    • Nausea, vomiting or diarrhea

For more information on self-assessment, please visit the Safety & Risk Services website:

Check your beneficiary benefits in Workday

With the launch of Workday, there have been changes to where information and support is provided on benefits. Ensure you check your beneficiary benefits in Workday to make sure they are correct.

For more information, visit:


Staff going on union business

Friendly reminder that the union business functionality in Workday is not currently being used. 

For staff going off on union business, they will need to enter their time in Planon under the Admin Work orders. Once the Workday functionality is fixed, staff can then enter their time off request in Workday. We will communicate when this has been completed in Workday. 

Bright Ideas: We want to hear from you!

We know this year has been filled with COVID-19 information and adapting to new changes both in the workplace and at home, and you may not have had time to present your Bright Ideas.  

But we are always look forward to hearing your input on operational efficiencies as well as any new and fresh ideas you have to share with the department. A Bright Idea submission can also lead to winning one of our staff awards at the end of the year!

We encourage everyone in Building Operations to submit their Bright Ideas that contribute to the success of our five departmental strategic priorities:  

  • Employee Engagement  
  • Leadership Development  
  • Asset Stewardship  
  • Innovation  
  • Customer Experience 

Please visit to learn more and submit your Bright Idea.  If your Bright Idea is selected, you will be contacted and possibly asked for a follow up meeting to further expand on your idea.    


Weekly Emergency Tip: Do you know where your gas meter is located in case of an earthquake?

TIP: Make sure to keep a wrench close to your gas meter. This way you are always ready to shut off the gas in an emergency. Once the gas is off, do not turn it back on. Only a registered gas contractor can do that safely. 

For more information on Natural Gas Safety, visit Shake Out BC’s fact sheet at: 

UBC Building Operations
Vancouver Campus
2329 West Mall
Vancouver, BC Canada V6T 1Z4
Tel: (604) 822-2172